Overview

Here's what you need to know about submitting expenses to Gift Collective.

We process expenses weekly on a Wednesday. If you want your expenses to be paid in a particular fortnightly pay-run, please make sure you have approved them by 5pm the Tuesday preceding this.

It can take a day or two for payments to come through.

Invoices

To have us pay a supplier or contractor directly, select Invoice as the expense type.

Invoices should ideally be addressed to your Collective's name. (If a billing address is needed, use ours.) If an invoice is addressed to another person or entity, add a comment confirming that this other person or entity has not already paid the invoice. If they have, then the expense should be submitted as a reimbursement.

Reimbursements

To have us reimburse you or someone else for an expense you've already paid, select Reimbursement as the expense type.

Reimbursement expenses should clearly show proof of payment. The best way of showing this is a receipt, which should be submitted with the expense as an additional attachment (not an additional line item), or as a photo in the comments.

If you don't have a receipt from the supplier, attach a screenshot from your internet banking as an additional file with the expense, or as a photo in the comments.