# Writing grant applications

When applying for grants/funds through an application form, you will generally be responsible for completing the form, but we will always need to approve your answers before you apply.

{% hint style="danger" %}
Applying for grants or signing a grant agreement without our prior authorisation is a violation of our [Terms](https://giftcollective.nz/terms), and may result in your Collective being de-hosted.
{% endhint %}

## Describing the fundholding relationship

You will need to state that you are with a fundholder - we suggest using this wording to describe the relationship:

> Gift Collective is a service operated by The Gift Trust (registered charity CC40774) which supports charitable initiatives with their financial administration. Grants to projects hosted by Gift Collective, including `Your Collective's Name`, are received by The Gift Trust and held in their bank accounts. Project team members then submit invoices and expenses to Gift Collective for review, which (if deemed compliant with charity law and the project's charitable purpose) are paid from the project’s balance.

## Basic info you'll need for applications

When applying for grants, use our details as the applicant's details, unless your funder allows you to provide separate details for your fundholder/umbrella organisation.

If there's other information you need about us, it's probably on the [Charities Register](https://register.charities.govt.nz/Charity/CC40774), otherwise [get in touch](mailto:contact@giftcollective.nz) and we'll help you out.

### Organisational details

* Our charity registration number: `CC40774`
* Our NZBN (New Zealand Business Number): `9429043100934`
* Our legal structure: Charitable trust and registered charity
* Our address:
  * Our postal address: PO Box 19120, Marion Square, Wellington 6141, New Zealand
  * Our physical address: Level 4, 265 Wakefield Street, Wellington 6011, New Zealand
* Formation date: 10 June 2009
* Email: <contact@giftcollective.nz>
* Phone: 04 391 4242

### Bank details

Before providing these bank details to *anyone*, even if it's to a funder you've applied to previously, please make sure to tell us. If money comes in without us knowing in advance, it'll take longer for us to add it to your Collective's budget.

* Account number: `38-9016-0550788-08` (if asked for a three-digit suffix, use `-008`)
* Account owner: `The Gift Trust`
* Reference: If we've given you a six-digit reference number for a specific grant, use that. Otherwise, use your Collective's name.
* If your funder needs a deposit slip or bank letter, [use this](https://drive.google.com/file/d/1DBeYva51UGQ_mgmmUTc1kbYy-oEkuKRA/view?usp=sharing).

If you're receiving a grant from outside of New Zealand, please [get in touch](mailto:contact@giftcollective.nz), as we have overseas bank details and partnerships which may make this easier.

### Documents you might need

Funders often need these key documents:

* [Audited financial statements](https://thegifttrust.org.nz/financials)
* [Annual report](https://thegifttrust.org.nz/annual-report)
* [Trust deed](https://thegifttrust.org.nz/deed)

### Our people

#### Contact person

* Chloe Spedding (Programme Lead)
* Trish Given (Community Outreach Coordinator)

#### Trustees

* Philip John Paul Prendergast (Chair)
* Simone Robbers
* Hana Maihi
* Matthew McCracken
* Auraya (Michelle) Wanwimolruk

#### Other officers

* Cheryl Spain (Executive Director)


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